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Human Resource Office Manager Job Posting

Internal /External Job Posting - Contract Position from January 2010 – January 2011
Job Title: Human Resources Office Manager
Terms of Employment: Full-time position (40 hour work week)
Location: 4637 Bank Street
Programs: Administration
Anticipated Start Date: January 4, 2010

Position Summary & Scope

Accountable to the Executive Director to provide support and leadership in the areas of policy, professional development, employee benefits, recruitment, employment legislation, labour and employee relations and health and safety and training development.

Qualifications

Education

Post Secondary diploma/degree or certificated from an accredited college or university in Human Resources Management or related studies
CHRP designation or progression towards is required
Training certificate in Health and Safety or willingness to be certified

Knowledge, Skills and Abilities

A minimum of three years relevant and progressive experience in human resources or organizational management; experience within a Not-for-Profit is preferred
Proficiency in MS Office applications including MS Word, MS PowerPoint and MS Excel
Professional competencies and solid working knowledge of Employment Standards Act, Occupational Health and Safety, Ontario Human Rights Code, Labour Relations Act and Employment Equity
Excellent interpersonal, written and verbal communication skills
Proficiency in the French language is an asset
Valid driver’s license and access to a vehicle is an asset

Duties and Responsibilities

Human Resources:

Responsible for leading the full HR cycle from recruitment to exit interview working in conjunction with senior management.
Provides management with guidance in the areas of staff management, supervision and performance management up to terminations.
Plays an integral role in the Staff Relations Committee to ensure open and transparent communication with staff.
Participates in disciplinary process including workplace investigations and terminations meetings while ensuring that all legal requirements have been met.
Responsible for occupational health and safety and worker’s compensation
Overseeing compensation, benefits, attendance support and performance management systems.
Develop, maintain and introduce organizational policies and procedures and ensure adherence throughout the organization.
Participates in regional meetings and community task forces as requested.
Manages the administrative portion of the Volunteer Program.

Office Management:

Works in conjunction with senior management and program managers in the area of Staff Training. In particular, there will be a role within the new employee orientation process, particularly in ensuring all staff members are up to date regarding mandatory training including First Aid, CPR, CPI. This may include setting up the training, preparing the teaching materials and issuing completion certificates.
Works in conjunction with our Financial Controller in the area of payroll and payables. This is a potential area for expansion for the HR Office Manager.
Works in conjunction with our Director of Operations and Client Care in the area of Staff Schedules.
Works in conjunction with the Executive Director in relation to receipting donations and ensuring prompt replies to donors.
Assists with both internal and external Communications ranging from our On-line Communication Book to our external Web-site and quarterly newsletters.
Organizes agency events with support from management and the administrative assistant.
Develops and maintains promotional materials including brochures, trade displays, business cards, etc.
Responsible for ordering supplies for the organization in conjunction with Senior Management.

Hours: 8:00am – 4:30pm Monday through Friday

Compensation: Salary Range: $24.00 - $27.00/hour

Closing Date: December 18th, 2009

If interested, please submit a cover letter and resume to Gina St.Amour, Executive Director.

4637 Bank Street, Ottawa, ON K1T 3W6
or e-mail: info@rotaryhome.on.ca

We would like to thank all applicants for their interest in our Agency, but only those selected will be contacted for an interview.